Job Title: Project Coordinator - Engineering

Location: Johannesburg, South Africa

Type of Role: Fixed-term contract (12–18 months)



Job Overview

We are seeking a Project Coordinator to support the successful planning, coordination, execution, and monitoring of projects involving diesel generators and associated systems. The successful candidate will coordinate activities across engineering, procurement, logistics, construction, and commissioning teams to ensure project milestones, deliverables, quality standards, and deadlines are achieved.

The role requires strong administrative, communication, planning, and reporting skills, as well as the ability to manage multiple priorities and maintain accurate project documentation. Knowledge of generator systems, procurement processes, logistics, and contract administration will be highly advantageous.

Key Responsibilities

1. Project Coordination and Planning

• Coordinate project activities across engineering, procurement, logistics, construction, and commissioning teams.


• Assist in developing and maintaining project programmes, schedules, and look-ahead plans.


• Monitor project progress against agreed milestones and deliverables.


• Identify delays, potential bottlenecks, and schedule deviations, escalating issues where necessary.

2. Project Documentation and Reporting

• Maintain and manage project documentation, including drawings, Requests for Information (RFIs), technical submittals, inspection reports, and meeting minutes.


• Prepare weekly and monthly progress reports, action trackers, project dashboards, and management presentations.


• Ensure project records are accurate, current, properly filed, and readily accessible.


• Support document control processes using SharePoint and other project management systems.

3. Communication and Stakeholder Coordination

• Liaise with clients, consultants, contractors, suppliers, and internal project teams.


• Facilitate the timely communication of project requirements, updates, and deliverables.


• Schedule project meetings, prepare agendas, distribute Minutes of Meetings (MoMs), and follow up on outstanding actions.


• Maintain effective working relationships with all project stakeholders.

4. Procurement and Logistics Coordination

• Track procurement activities, purchase orders, supplier commitments, and material delivery schedules.


• Coordinate with suppliers, procurement teams, and expeditors to monitor order status and delivery timelines.


• Monitor shipment schedules, transport arrangements, and site deliveries.


• Identify potential supply chain or logistics delays and communicate their impact on project schedules.

5. Generator Project Coordination

• Develop and maintain a working understanding of diesel generator systems and associated components, including enclosures, fuel systems, exhaust systems, and electrical interfaces.


• Follow technical discussions and assist with coordinating technical requirements, submissions, and project deliverables.


• Coordinate the flow of technical information between engineering, suppliers, installation teams, and commissioning personnel.

6. Cost and Contract Administration

• Assist with tracking purchase orders, invoices, project expenditure, cost reports, and variation orders.


• Maintain accurate project cost records and support budget monitoring.


• Provide administrative support for FIDIC and NEC contracts, subcontract agreements, and related documentation.


• Track contractual deliverables, submission deadlines, and other project obligations.

7. Risk, Issue, Quality, and HSE Management

• Maintain project risk and issue registers and monitor mitigation actions.


• Escalate critical risks, delays, and unresolved issues to the Project Manager.


• Track Non-Conformance Reports (NCRs), quality inspections, safety audits, and HSE statistics.


• Ensure relevant quality, safety, and project compliance records are maintained and updated.

Minimum Requirements

Education

• Qualification in Project Management, Engineering, or a related field.


• A qualification in Construction Management will be advantageous.

Experience

• 3–5 years' experience in project coordination, project administration, or a similar role.


• Experience coordinating multiple project disciplines and stakeholders.


• Exposure to procurement, logistics, document control, reporting, and project scheduling.


• Experience in engineering, construction, power generation, or industrial projects will be advantageous.

Technical Skills

• Advanced proficiency in Microsoft Excel, Word, and PowerPoint.


• Working knowledge of Microsoft Project and SharePoint.


• Experience with Power BI will be advantageous.


• Strong document management, reporting, scheduling, and data tracking capabilities