Office Manager

Office Manager

Location: Johannesburg, Gauteng

Department: Human Resources

Reporting to: Human Resource Manager

A well-established organisation is seeking an experienced Office Manager to take ownership of the day-to-day operations of a busy corporate office environment. This role is ideal for a highly organised professional who thrives on creating structure, improving processes, and ensuring that the workplace runs smoothly and efficiently.

As the central coordination point for office operations, you will work closely with multiple internal teams, service providers, and senior management to ensure the office environment remains professional, well-managed, and fully operational at all times. This is a role suited to someone who enjoys working across departments, supporting people, and maintaining high standards of service and organisation.

Key Responsibilities

Office Operations

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  Oversee daily office operations and administrative activities to ensure a smooth and efficient workplace.

  
  


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  Maintain and improve office systems, processes, and administrative procedures.

  
  


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  Ensure the office environment remains professional, organised, and operational.

  
  


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  Oversee reception operations and front-office service standards.

  
  

Facilities & Office Administration

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  Coordinate maintenance, cleaning, security, and general office facilities management.

  
  


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  Manage procurement of office supplies including stationery, kitchen supplies, and operational materials.

  
  


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  Liaise with vendors and service providers to ensure consistent service delivery.

  
  


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  Monitor supplier performance and address service-related matters where necessary.

  
  

Team Coordination

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  Supervise reception and office support staff.

  
  


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  Coordinate onboarding logistics in collaboration with HR and IT to ensure new employees are properly set up.

  
  


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  Support internal engagement initiatives and office activities.

  
  

Visitor & Client Experience

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  Ensure visitors and clients are welcomed professionally and directed appropriately.

  
  


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  Maintain efficient reception processes including call handling and visitor management.

  
  


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  Ensure accurate information is communicated to callers and visitors.

  
  

Administrative & Executive Support

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  Provide administrative support to senior management when required.

  
  


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  Assist with travel arrangements, meeting logistics, and related coordination.

  
  


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  Handle administrative requests and queries from internal stakeholders.

  
  

Meetings & Office Coordination

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  Coordinate internal meetings, company events, and office functions.

  
  


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  Manage meeting room bookings, office calendars, and venue arrangements.

  
  


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  Support the planning and delivery of internal office activities.

  
  

Professional Standards

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  Maintain a high level of confidentiality and professionalism.

  
  


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  Ensure internal policies, procedures, and administrative standards are upheld.

  
  


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  Resolve operational issues where possible and escalate when necessary.

  
  

Requirements

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  Matric (Grade 12)

  
  


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  A qualification in Business Administration, Office Management, or a related field would be advantageous

  
  


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  8+ years’ experience in office administration, office management, or similar operational roles

  
  


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  Proven experience managing office operations in a professional environment

  
  


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  Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)

  
  


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  Excellent organisational, communication, and stakeholder management skills

  
  


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  Ability to manage multiple priorities in a fast-paced environment

  
  

Key Attributes

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  Strong organisational and administrative capability

  
  


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  Excellent interpersonal and communication skills

  
  


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  High level of professionalism and discretion

  
  


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  Strong leadership and coordination abilities

  
  


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  Attention to detail and problem-solving mindset

  
  


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  Ability to build strong relationships across all levels of the organisation

  
  


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  Proactive, reliable, and able to work independently